Updating authority files

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Step 1: Validate heading in Orbis Look for an appropriate authority record in Orbis using one of the Staff Heading indexes (most staff will be starting this search from the Authorities Validation box generated when the bib record is saved to the database).

If you find a national-level authority record in Orbis (these records contain an 010 field), use the heading in the bib record.

For more information: Policy on Exporting Bibliographic Records from ORBIS 11. Do not change "linked headings" (including tags, indicators, and the link) without permission.

When should I Ask the Authority Control Coordinator to make a heading correction? Catalogers should generally make headings changes themselves if fewer than 20 records need to be changed or if special subject or language expertise is required to determine the correct heading. May I correct headings in the records of other Yale units? Do not change other units' local subject headings without permission. Please refer the problem to the Authority Control Librarian using the web form.

The workflow described below is intended for Yale University Library catalog librarians.

It is not intended for other cataloging staff responsible for copy cataloging or for acquisitions staff involved in FASTCAT processing.

Any changes that you make to the record will get overlaid.The goal of the service is to lower the cost and increase the utility of library authority files by matching and linking widely-used authority files and making that information available on the Web.The search box at the top of this page searches a merged view of VIAF derived from the name authority and related bibliographic data of the participating libraries.Additional information and updates will be provided, as they become available.The VIAF® (Virtual International Authority File) combines multiple name authority files into a single OCLC-hosted name authority service.

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